The content you want to store is not personal and is of interest to a specific team. You may wish to create a separate Shared drive for each project, event, task, etc. Your files are related to a specific project, event, task etc.Your files are relevant to most members of your team.projects, events, Departmental teams, etc.) You are working with a group of people who all need access to the same files (e.g.You may consider using a Shared drive in these situations: Store and share files or folders with shared drives.More information about Shared drives is available: Shared drives can also be synchronised to a desktop using Google Drive for desktop. External users (non-UM accounts) can also be added for collaboration purposes, provided they have a Google account. This means that folders/files will not disappear if the original creator of the folders/files leaves UM.Īll members belonging to the Shared drive can see all the files and folders, but there are five distinct role memberships that can be assigned: Manager, Content manager, Contributor, Commenter and Viewer. Unlike files in My Drive, the files in Shared drives belong to the team instead of an individual. Shared drives (available only to staff) should be used instead of My Drive for team collaboration to avoid access problems when the creator of the shared folders/files leaves UM.
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